Commercial Operations, APAC

Executive & Office Administrator

Sydney

Why Verifone

For more than 30 years Verifone has established a remarkable record of leadership in the electronic payment technology industry. Verifone has one of the leading electronic payment solutions brands and is one of the largest providers of electronic payment systems worldwide.

Verifone has a diverse, dynamic and fast paced work environment in which employees are focused on results and have opportunities to excel. We take pride in the fact that we work with leading retailers, merchants, banks, and third party partners to invent and deliver innovative payments solution around the world. We strive for excellence in our products and services, and are obsessed with customer happiness. Across the globe, Verifone employees are leading the payments industry through experience, innovation, and an ambitious spirit. Whether it’s developing the next platform of secure payment systems or searching for new ways to bring electronic payments to new markets, the team at Verifone is dedicated to the success of our customers, partners and investors. It is this passion for innovation that drives each one of our employees for personal and professional success.

About the Role

The selected candidate will be responsible for supporting the President – Asia Pacific (APAC) with his daily activities. This role will also oversee day-to-day office operations in Sydney including but not limited to: mail deliveries, inter-office travel bookings, office refreshment maintenance and meeting room scheduling.

What you'll do

  • Manage President - APAC’s daily schedule and travel including arrangement of visa letters and provide assistance in a highly confidential materials and reports
  • Experience in Expense Management
  • Arrange management meeting logistics across multiple global time zones and manage meeting agenda and minutes
  • Arrange international travels trips (both internal and external) including itinerary management/booking and ongoing coordination for the duration of the trip
  • Lead follow-up work in relation to the President APAC’s projects and liaise with respective Managers involved
  • Manage Sydney office facilities including meeting rooms, reception area and look after office visitors needs and requirements
  • Liaise with Property Management in maintaining office facilities
  • Ensure healthy level of kitchen and office supplies
  • Act as a point-of-contact for ad-hoc customer enquiries
  • Process and maintain Purchase Requisitions & Purchase Orders and/or Supplier & Contractor invoicing
  • Maintain an updated Reception contact list (both email groups and phone) 
  • Be responsible for the management and distribution of all security system access badges
  • Coordinate and organize employee engagement events & programs
  • Perform other duties as requested by the President - APAC
  • Assist on different regional HR initiatives

What qualifications will you need to be successful?

  • Minimum of 5 years of Administrative / Executive Secretarial experience in small to medium-sized organization
  • Strong knowledge of quality administrative practices and procedures
  • Excellent interpersonal skills
  • Typing speed - atleast 60 WPM
  • Effective communication skills both written and verbal
  • Effective presentation skills - ability to create simple reports and email correspondences using various computer programs such as Excel and PowerPoint
  • Strong internal motivation and ability to work with minimal supervision
  • Strong service orientation 
  • Proficient in Microsoft Office, (Teams, Excel, PowerPoint, Outlook etc.)

Our commitment

Verifone is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Verifone is also committed to compliance with all fair employment practices regarding citizenship and immigration status.

Join our worldwide team